From 178f6bd38451762a6b8f0a3d7338f79ee0a98dca Mon Sep 17 00:00:00 2001 From: "@iamDREAMO" Date: Wed, 15 Apr 2026 21:27:44 +0000 Subject: [PATCH 1/2] Enhance Online Committee documentation with detailed responsibilities and updated checklist --- docs/online_committee/about.md | 18 ++++++++++++++++++ docs/online_committee/checklist.md | 28 +++++++++++++++++++--------- docs/online_committee/history.md | 9 +++++++++ 3 files changed, 46 insertions(+), 9 deletions(-) diff --git a/docs/online_committee/about.md b/docs/online_committee/about.md index a40c283..6ce739a 100644 --- a/docs/online_committee/about.md +++ b/docs/online_committee/about.md @@ -6,3 +6,21 @@ nav_order: 1 --- ## Overview of Online Committee Responsibilities + +The Online Committee is responsible for bridging the gap between in-person attendees and the global Django community tuning in remotely. DjangoCon US, mostly a hybrid conference, brings together hundreds of Djangonauts yearly to join from around the world through an online platform, watching live streams (talks/tutorials), engaging in chat, and participating in virtual activities. + +This committee ensures that the remote experience is as welcoming, organized, and engaging as the in-person one. The committee works closely with the A/V Chair, the Volunteer Committee, and the DEFNA board to select and configure the online conference platform, recruit and manage online moderators, and coordinate all digital-facing activities during the event. + +Past platforms used include [Venueless](https://venueless.org/en/) (2024/2025). The platform is recommended by the Online Chair in collaboration with the DEFNA board, and may change year to year depending on community needs. + + +### Team Size +2 to 4 members (Chair + Co-chair recommended, plus 1–2 additional team members) + + +### Key Relationships + • A/V Chair: coordinate platform testing and live stream integration + • Volunteer Committee: recruit and onboard online moderators + • DEFNA Board: approve platform selection and budget + • Conference Chair: align on schedule, activities, and day-of logistics + • Communications Team: promote online ticket availability and activities diff --git a/docs/online_committee/checklist.md b/docs/online_committee/checklist.md index 1bdae92..819328b 100644 --- a/docs/online_committee/checklist.md +++ b/docs/online_committee/checklist.md @@ -7,15 +7,25 @@ nav_order: 2 ## Online Committee Checklist -- [ ] First item -- [ ] Second item +### General + • Recruit an Online Committee Co-chair and 1–2 additional team members early during the planning cycle. + • Attend weekly/bi-weekly organizer check-ins and report on online committee progress. + • Document decisions and processes so future committees can build on them. -## Pre-Conference +### Pre-Conference + • Select an online conference platform in collaboration with the DEFNA board (previous platforms include Venueless; selection may be influenced by sponsorship deals and community needs). + • Prepare or update the [Online Volunteer/Moderator Guidebook](https://docs.google.com/document/d/1OjwaufQv2jvXTQf4apjFkjqu9Cznj8QtW1o4URZ-Kdc/edit?tab=t.0#heading=h.iokuakmruk4m), covering platform navigation, moderation duties, Code of Conduct enforcement, and escalation paths. + • Recruit online moderators/volunteers (coordinate with the Volunteer Committee for sign-up forms and onboarding). -- [ ] First item -- [ ] Second item +### At-Conference + • Brief and coordinate online moderators each morning before sessions begin and during emergencies. + • Monitor the online platform throughout the day; respond to attendee questions and technical issues. + • Actively engage with the online audience in chat where possible by welcoming attendees, highlighting talks, and fostering discussion. + • Communicate in real-time with the A/V Chair to resolve any streaming or platform issues. + • Escalate Code of Conduct concerns to the CoC team promptly. -## Other - -- [ ] First item -- [ ] Second item +### Other / Post-Conference + • Collect feedback from online attendees and moderators on the platform and experience. + • Write a post-conference retrospective (report) documenting what worked, what didn’t, and suggestions for the next year’s Online Committee. + • Update the Online Volunteer Guidebook with lessons learned. + • Coordinate with the A/V Chair on making recorded session videos available on YouTube after the conference. \ No newline at end of file diff --git a/docs/online_committee/history.md b/docs/online_committee/history.md index d7aca43..66a45ed 100644 --- a/docs/online_committee/history.md +++ b/docs/online_committee/history.md @@ -6,3 +6,12 @@ nav_order: 3 --- ## Previous Online Committee Chairs + + • Benedict Kofi Amofah - Chair (2026) + • Doreen Wanyama - Co-chair (2026) + + • Benedict Kofi Amofah - Chair (2025) + • Salim Abdella Nuru- Co-chair (2025) + + • Sarah Sanger - Chair (2024) + • Benedict Kofi Amofah - Co-chair (2024) From 60893f711ff373e7eaa4233c24a70daf24d3b298 Mon Sep 17 00:00:00 2001 From: "@iamDREAMO" Date: Wed, 15 Apr 2026 23:18:35 +0000 Subject: [PATCH 2/2] Update Online Committee documentation --- docs/online_committee/about.md | 10 +++++----- docs/online_committee/checklist.md | 30 +++++++++++++++--------------- docs/online_committee/history.md | 12 ++++++------ 3 files changed, 26 insertions(+), 26 deletions(-) diff --git a/docs/online_committee/about.md b/docs/online_committee/about.md index 6ce739a..49206cf 100644 --- a/docs/online_committee/about.md +++ b/docs/online_committee/about.md @@ -19,8 +19,8 @@ Past platforms used include [Venueless](https://venueless.org/en/) (2024/2025). ### Key Relationships - • A/V Chair: coordinate platform testing and live stream integration - • Volunteer Committee: recruit and onboard online moderators - • DEFNA Board: approve platform selection and budget - • Conference Chair: align on schedule, activities, and day-of logistics - • Communications Team: promote online ticket availability and activities +* A/V Chair: coordinate platform testing and live stream integration +* Volunteer Committee: recruit and onboard online moderators +* DEFNA Board: approve platform selection and budget +* Conference Chair: align on schedule, activities, and day-of logistics +* Communications Team: promote online ticket availability and activities diff --git a/docs/online_committee/checklist.md b/docs/online_committee/checklist.md index 819328b..cf8d896 100644 --- a/docs/online_committee/checklist.md +++ b/docs/online_committee/checklist.md @@ -8,24 +8,24 @@ nav_order: 2 ## Online Committee Checklist ### General - • Recruit an Online Committee Co-chair and 1–2 additional team members early during the planning cycle. - • Attend weekly/bi-weekly organizer check-ins and report on online committee progress. - • Document decisions and processes so future committees can build on them. +* Recruit an Online Committee Co-chair and 1–2 additional team members early during the planning cycle. +* Attend weekly/bi-weekly organizer check-ins and report on online committee progress. +* Document decisions and processes so future committees can build on them. ### Pre-Conference - • Select an online conference platform in collaboration with the DEFNA board (previous platforms include Venueless; selection may be influenced by sponsorship deals and community needs). - • Prepare or update the [Online Volunteer/Moderator Guidebook](https://docs.google.com/document/d/1OjwaufQv2jvXTQf4apjFkjqu9Cznj8QtW1o4URZ-Kdc/edit?tab=t.0#heading=h.iokuakmruk4m), covering platform navigation, moderation duties, Code of Conduct enforcement, and escalation paths. - • Recruit online moderators/volunteers (coordinate with the Volunteer Committee for sign-up forms and onboarding). +* Select an online conference platform in collaboration with the DEFNA board (previous platforms include Venueless; selection may be influenced by sponsorship deals and community needs). +* Prepare or update the [Online Volunteer/Moderator Guidebook](https://docs.google.com/document/d/1OjwaufQv2jvXTQf4apjFkjqu9Cznj8QtW1o4URZ-Kdc/edit?tab=t.0#heading=h.iokuakmruk4m), covering platform navigation, moderation duties, Code of Conduct enforcement, and escalation paths. +* Recruit online moderators/volunteers (coordinate with the Volunteer Committee for sign-up forms and onboarding). ### At-Conference - • Brief and coordinate online moderators each morning before sessions begin and during emergencies. - • Monitor the online platform throughout the day; respond to attendee questions and technical issues. - • Actively engage with the online audience in chat where possible by welcoming attendees, highlighting talks, and fostering discussion. - • Communicate in real-time with the A/V Chair to resolve any streaming or platform issues. - • Escalate Code of Conduct concerns to the CoC team promptly. +* Brief and coordinate online moderators each morning before sessions begin and during emergencies. +* Monitor the online platform throughout the day; respond to attendee questions and technical issues. +* Actively engage with the online audience in chat where possible by welcoming attendees, highlighting talks, and fostering discussion. +* Communicate in real-time with the A/V Chair to resolve any streaming or platform issues. +* Escalate Code of Conduct concerns to the CoC team promptly. ### Other / Post-Conference - • Collect feedback from online attendees and moderators on the platform and experience. - • Write a post-conference retrospective (report) documenting what worked, what didn’t, and suggestions for the next year’s Online Committee. - • Update the Online Volunteer Guidebook with lessons learned. - • Coordinate with the A/V Chair on making recorded session videos available on YouTube after the conference. \ No newline at end of file +* Collect feedback from online attendees and moderators on the platform and experience. +* Write a post-conference retrospective (report) documenting what worked, what didn’t, and suggestions for the next year’s Online Committee. +* Update the Online Volunteer Guidebook with lessons learned. +* Coordinate with the A/V Chair on making recorded session videos available on YouTube after the conference. \ No newline at end of file diff --git a/docs/online_committee/history.md b/docs/online_committee/history.md index 66a45ed..4e77de8 100644 --- a/docs/online_committee/history.md +++ b/docs/online_committee/history.md @@ -7,11 +7,11 @@ nav_order: 3 ## Previous Online Committee Chairs - • Benedict Kofi Amofah - Chair (2026) - • Doreen Wanyama - Co-chair (2026) +* Benedict Kofi Amofah - Chair (2026) + * Doreen Wanyama - Co-chair (2026) - • Benedict Kofi Amofah - Chair (2025) - • Salim Abdella Nuru- Co-chair (2025) +* Benedict Kofi Amofah - Chair (2025) + * Salim Abdella Nuru- Co-chair (2025) - • Sarah Sanger - Chair (2024) - • Benedict Kofi Amofah - Co-chair (2024) +* Sarah Sanger - Chair (2024) + * Benedict Kofi Amofah - Co-chair (2024)