diff --git a/docs/online_committee/about.md b/docs/online_committee/about.md index a40c283..49206cf 100644 --- a/docs/online_committee/about.md +++ b/docs/online_committee/about.md @@ -6,3 +6,21 @@ nav_order: 1 --- ## Overview of Online Committee Responsibilities + +The Online Committee is responsible for bridging the gap between in-person attendees and the global Django community tuning in remotely. DjangoCon US, mostly a hybrid conference, brings together hundreds of Djangonauts yearly to join from around the world through an online platform, watching live streams (talks/tutorials), engaging in chat, and participating in virtual activities. + +This committee ensures that the remote experience is as welcoming, organized, and engaging as the in-person one. The committee works closely with the A/V Chair, the Volunteer Committee, and the DEFNA board to select and configure the online conference platform, recruit and manage online moderators, and coordinate all digital-facing activities during the event. + +Past platforms used include [Venueless](https://venueless.org/en/) (2024/2025). The platform is recommended by the Online Chair in collaboration with the DEFNA board, and may change year to year depending on community needs. + + +### Team Size +2 to 4 members (Chair + Co-chair recommended, plus 1–2 additional team members) + + +### Key Relationships +* A/V Chair: coordinate platform testing and live stream integration +* Volunteer Committee: recruit and onboard online moderators +* DEFNA Board: approve platform selection and budget +* Conference Chair: align on schedule, activities, and day-of logistics +* Communications Team: promote online ticket availability and activities diff --git a/docs/online_committee/checklist.md b/docs/online_committee/checklist.md index 1bdae92..cf8d896 100644 --- a/docs/online_committee/checklist.md +++ b/docs/online_committee/checklist.md @@ -7,15 +7,25 @@ nav_order: 2 ## Online Committee Checklist -- [ ] First item -- [ ] Second item +### General +* Recruit an Online Committee Co-chair and 1–2 additional team members early during the planning cycle. +* Attend weekly/bi-weekly organizer check-ins and report on online committee progress. +* Document decisions and processes so future committees can build on them. -## Pre-Conference +### Pre-Conference +* Select an online conference platform in collaboration with the DEFNA board (previous platforms include Venueless; selection may be influenced by sponsorship deals and community needs). +* Prepare or update the [Online Volunteer/Moderator Guidebook](https://docs.google.com/document/d/1OjwaufQv2jvXTQf4apjFkjqu9Cznj8QtW1o4URZ-Kdc/edit?tab=t.0#heading=h.iokuakmruk4m), covering platform navigation, moderation duties, Code of Conduct enforcement, and escalation paths. +* Recruit online moderators/volunteers (coordinate with the Volunteer Committee for sign-up forms and onboarding). -- [ ] First item -- [ ] Second item +### At-Conference +* Brief and coordinate online moderators each morning before sessions begin and during emergencies. +* Monitor the online platform throughout the day; respond to attendee questions and technical issues. +* Actively engage with the online audience in chat where possible by welcoming attendees, highlighting talks, and fostering discussion. +* Communicate in real-time with the A/V Chair to resolve any streaming or platform issues. +* Escalate Code of Conduct concerns to the CoC team promptly. -## Other - -- [ ] First item -- [ ] Second item +### Other / Post-Conference +* Collect feedback from online attendees and moderators on the platform and experience. +* Write a post-conference retrospective (report) documenting what worked, what didn’t, and suggestions for the next year’s Online Committee. +* Update the Online Volunteer Guidebook with lessons learned. +* Coordinate with the A/V Chair on making recorded session videos available on YouTube after the conference. \ No newline at end of file diff --git a/docs/online_committee/history.md b/docs/online_committee/history.md index d7aca43..4e77de8 100644 --- a/docs/online_committee/history.md +++ b/docs/online_committee/history.md @@ -6,3 +6,12 @@ nav_order: 3 --- ## Previous Online Committee Chairs + +* Benedict Kofi Amofah - Chair (2026) + * Doreen Wanyama - Co-chair (2026) + +* Benedict Kofi Amofah - Chair (2025) + * Salim Abdella Nuru- Co-chair (2025) + +* Sarah Sanger - Chair (2024) + * Benedict Kofi Amofah - Co-chair (2024)